Reminder: Program Changes by 4:50PM EST & SSVF Respository Uploads due by 9/7

Hi Team,

My sincere apologies for the multiple emails this week. I just want to make sure that we are good. I really appreciate all of your teamwork last week and yesterday submitting extension requests and contacting me before the deadline. Awesome work!

Due Today: 9/1 by 5PM EST
·         Program Change Requests
o   We will not accept anything after 5pm EST so please prioritize.
§  There is absolutely no leniency for late requests.
§  This is your final opportunity even if you will be on extension.
§  If you need help, please let me know before 2pm EST.
§  Remember to send to the correct email address (refer to Companion Guide) and cc me.
o   Tools
§  Companion Guide to Program Changes
§  Change Request Cover Sheet (Third bullet up from the bottom under Policy/Guide/Instructions)

Due: Repository Upload by 9/7
·         See email below sent to repository users this morning.
·         I strongly recommend that you upload your data by Friday, September 4th since Monday is Labor Day.
·         You must have a data quality score of 90% or more.  

Upcoming Due Date: Community Plan Updates by 9/15

I hope that you and your family have a great Labor Day weekend.
Thanks so much for all of your work!


Adrienne Nash Meléndez, MLD
SSVF Regional Coordinator
VA National Center on Homelessness Among Veterans

From: HMIS Repository Admin []
Sent: Tuesday, September 01, 2015 8:03 AM
To: HMIS Recipients
Subject: The Repository is Open

Good morning,

The Repository is open. HMIS data for all SSVF grants should include all persons and services/TFA provided through 8/31/2015. It must be exported from HMIS and uploaded to the Repository no later than September 7 to comply with SSVF grant agreements.

The minimum acceptable data quality score is 90. The Repository will remain open on September 8 and 9 for upload of corrections and updates. Grantees with a score below 90 should use the data quality report to make corrections in HMIS and upload again no later than September 9. We strongly encourage you to complete your first upload as early as possible so that you have time to address issues identified in the data quality report.

If you have questions about SSVF data in HMIS, Repository reports, or your upload, please contact

With best wishes,
Repository Administrators

Always use our manuals. NEVER guess! Proper data saves hours!