SSVF Program Update September 9, 2016

Hi Team,

This is the latest Program Update. Please review it in detail. Please also register for the 9/22 webinar.

Have a great weekend!


From: SSVF
Sent: Friday, September 09, 2016 2:52 PM
Subject: SSVF Program Update September 9, 2016
Importance: High


1.     Register for the SSVF National Webinar on September 22, 2016 at 2:00 PM EDT
2.     Clarification on SSVF Regional Meeting Participation
3.     VA Releases SSVF Proposed Rule for Public Comment
4.     Grantee Action Needed Regarding Outstanding FFR Financial Status Reports (FSR)

SSVF National Webinar on September 22, 2016 at 2:00 PM EDT

Topic:  SSVF HMIS: Closing Out FY2016 and Changes for FY2017 on September 22, 2016 2:00 PM EDT

TA staff will provide explicit instructions for the final Repository upload of this fiscal year and highlight all the critical changes in HMIS data for the upcoming fiscal year. The timing and structure of uploads is especially important during the changeover of fiscal years so all SSVF staff involved in data collection, reporting or Repository uploads should attend or make plans to listen to the recorded webinar.

Register here: 

After registering, you will receive a confirmation email containing information about joining the webinar.

Clarification on SSVF Regional Meeting Participation
We would like to provide clarification regarding the SSVF Regional Meetings. The Regional Meetings are currently being held through early October at 10 locations throughout the U.S.  Grantees are assigned to one of these 10 locations and will receive an email notification regarding meeting sites and registration details.  Please note that the Regional Meeting is a one-day event that offers SSVF 101 training as well as and practices related to rapid rehousing, Housing First, and homelessness prevention.  Due to space limitations, grantees may register no more than two (2) program staff for this one-day Regional Meeting.  Furthermore, grantee representatives may attend only one of two tracks that will run concurrently at the Regional Meeting: 1) a track targeted for Direct Service staff, or 2) a track targeted for Program Management staff.    
Grantees with more than one SSVF grant award may send up to two (2) representatives per grant award.  Registration for many of the Regional Meetings has opened and assigned grantees have received these notifications.  When you receive the registration email (sent to the primary and secondary contacts within your agency's SSVF grants management account) please be sure to complete registration before it closes.
IMPORTANT:  For those grantees who serve the location (city) in which the regional meeting is being held, VA has added an additional day for grantees and community stakeholders that will focus on community coordination efforts.  These meetings are customized to meet the needs of the local community.  If you have questions, please contact Bobby Thompson at:

VA Releases SSVF Proposed Rule for Public Comment

The VA has released proposed changes to the SSVF Final Rule, which is open for public comment until September 26, 2016.  The link to the proposed rule can be found at:

Grantee Action Needed Regarding Outstanding FFR Financial Status Reports (FSR)

This is a reminder to grantees that they must close any outstanding (FY 14 and FY 15) FFR Financial Status Reports in the HHS Payment Management System.  It is a Federal requirement that all SSVF grantees submit the Financial Status Report portion of the Federal Financial Report (SF-425). Grantees must complete this report for all subaccounts within the HHS Payment Management System no later than 45 days after the end of the grant term, or at the end of an approved grant extension.

IMPORTANT:  Effective August 31, 2016, any failure to complete this process will cause a suspension of your HHS SSVF accountYour HHS account will remain frozen until this delinquency is resolved.  Please note that all SSVF grant accounts associated with that grantee's banking will be frozen.

Instructions can be found within the HHS website:

Please note that only the FFR Financial Status Report (FSR) is required and the FFR Cash Transaction Report is NOT required.

Thank you,

SSVF Program Office
NOTE:  If you are receiving this email in error, please disregard.  We request your patience as the SSVF Program Office continues to address system issues with the grants management database.