The FY 2020 Grant Inventory Worksheets (GIWs) have been posted for review by CoCs, project applicants, and interested stakeholders. HUD’s Office of Special Needs Assistance Programs (SNAPS) completed a thorough review to ensure all known eligible renewal projects are included on each CoC’s GIW for the FY 2020 CoC Program funding process.
CoC-designated Collaborative Applicants are responsible for ensuring all current renewal grants eligible to apply for FY 2020 CoC Program funds are included on the GIW. If an eligible renewal grant is missing from the GIW, use the GIW Change Form to enter the missing project information and submit it to the local HUD field office for review. GIW Change Forms can be sent only by Collaborative Applicants and should include all changes that need to be made to the posted GIW.
The GIW calculates an Annual Renewal Amount (ARA) for each project, which is the sum of all renewable budget line items (BLIs) (e.g., rental assistance, leasing, supportive services) and the total renewal amount a project may request in the FY 2020 CoC Program funding process.
CoCs, Collaborative Applicants, and FY 2020 renewal project applicants are strongly encouraged to review the information on the posted GIWs to ensure all CoC Program-funded projects eligible for renewal with FY 2020 funds, including first-time renewal projects, are listed on the appropriate CoC’s GIW.
Projects eligible for renewal are those that have an expiration date in Calendar Year 2020 (between January 1, 2020 and December 31, 2020). The GIWs and a GIW Change Form to be used for requesting changes to the GIW are posted to the HUD Exchange.
The FY 2020 GIW reports include projects that may not yet have funds in eLOCCS or an executed FY 2019 grant agreement.
CoCs must review the projects on the posted GIW to verify accuracy of the information.
If a CoC identifies projects that are missing, should be removed, or with information that must be updated (e.g., recipient changed), the CoC must complete a GIW Change Form and submit it to the local HUD field office for review.
Do not submit a GIW Change Form to reflect project budget changes that were made through a grant agreement amendment due to COVID-19 as these types of changes are temporary. A GIW Change Form that includes budget changes due to COVID-19 will be rejected.
August 19, 2020 – CoCs must complete GIW reviews and provide any GIW Change Forms to their local HUD field offices. No changes will be accepted by HUD field offices after August 19, 2020. CoCs should not wait to send GIW Change Forms to their local HUD field offices, but rather, review and submit early as field offices will review and approve or deny changes before the GIW Change Forms are sent to SNAPS.
September 25, 2020 – HUD will post all revised GIWs to the HUD Exchange no earlier than September 25, 2020. A listserv message will be sent to confirm completion of the FY 2020 GIW process.
Status of the FY 2020 CoC Funding Process
HUD is currently exploring alternative approaches to distributing FY 2020 CoC Program funds. Regardless of the funding approach, information from the GIWs will be crucial for HUD to determine which grants will be eligible for renewal using FY 2020 funds.
The following resources are posted to the HUD Exchange:
If you have questions pertaining to e-snaps technical issues or the FY 2020 GIW process, submit your questions to the e-snapsAsk A Question (AAQ) portal. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” dropdown list on Step 2 of the question submission process.
If you have questions related to the CoC Program interim rule or a policy related question, submit your questions to the CoC Program AAQ portal. To submit a question to the CoC AAQ portal, select “CoC: Continuum of Care Program” from the “My question is related to” dropdown list on Step 2 of the question submission process.
If you are aware or suspect that the Collaborative Applicant for your CoC is not currently receiving these listserv messages, please forward the following link so the Collaborative Applicant can register to receive listserv messages as this is the only method HUD uses to communicate CoC Program information to the public: https://www.hudexchange.info/mailinglist/.
The contents of this document, except when based on statutory or regulatory authority or law, do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.