This position serves as Manager of the HUD mandated Continuum of Care (CoC) for homeless services in Howard County. Responsible for managing the planning, coordination, and implementation of community-wide efforts towards preventing and ending homelessness as outlined in Howard County's strategic plan to end homelessness.
The Manager ensures that the Office of Community Partnerships fulfills its responsibilities as the lead agency for the CoC and provides staff support to the CoC Board and its committees. Responsible for informing and guiding the CoC board through data driven decision making on policies and practices to resolve homelessness in accordance with regulations and guidance from the U.S. Department of Housing and Urban Development (HUD), Maryland Department of Housing and Community Development and other funders of the CoC. Responsible for securing and sub-granting federal and state awards and monitoring grantees for compliance requirements and program outcomes.
Performs advanced professional level human services work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work typically includes administrative support of a Division within the Department of Community Resources and Services; supervision over a major phase of citizen services delivery for the department; and planning, implementing, and evaluating program policies and procedures. Work also includes negotiating and administering grants; preparing budgets; designing instruments for use in data gathering; and contacts with public, health, and social service agencies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other related duties may be assigned.
Works and cooperates with co-workers and supervisors at all levels.
Learns and performs all essential job functions accurately.
Manages Office of Community Partnerships' responsibilities as the Lead Agency for the Howard County CoC:
CoC Grant Applications - Ensures overall planning, application and oversight of federal and state grant programs including the HUD Continuum of Care grant, Homeless Solutions Program and the Emergency Shelter Grant. Oversight responsibilities include:
Well planned, timely submission of all federal and state grant applications
Implementing a competitive application process for sub-recipient awards; leading review and ranking activities that analyze applicant eligibility, organizational capacity, proposed budgets, and preparing recommendations for grant awards
Ensuring grantee adherence with all pre and post-award requirements
Overseeing disbursements and reconciliation of grant funds
Monitoring program performance and compliance with funder regulations and requirements
Analyzing, interpreting and disseminating regulatory information to sub-recipients of federal and state grants
Serving as a link between Office of Community Partnerships, finance, information technology, and other administrative functions so that all grantmaking activities are smoothly implemented
Coordinating funding strategies of the CoC and the Office of Community Partnerships that support the Howard County plan to end homelessness
CoC Board Management: Coordinates CoC activities in accordance with federal requirements
Providing staff support to the CoC Board and its committees to ensure governance and operations are aligned with HUD's statutory and regulatory guidelines
Ensuring ongoing education and training of the CoC Board and committees to optimize function and effectiveness
Fulfilling Lead Agency role in the development and implementation of the County's Plan to End Homelessness
Working with leadership to plan and coordinate and manage meetings of the Howard County Coalition to End Homelessness, the CoC Board, and CoC Board Committees
Researching and disseminating best/promising practices in homeless services from HUD, national advocacy organizations and other best practice communities
Preparing regular internal and external documents, presentations, reports and other communication related to HUD's CoC policies, priorities, goals and funding
CoC Operations: Coordinates the operations of the CoC Board and Lead Agency
Supporting the work of the Coordinated Entry System as Lead Agency for the Howard County CoC and work closely with the Services Coordinator to ensure the Homeless Emergency Assistance and Rapid Transition to Housing Act (HEARTH) measures are reflected in the System design
Working collaboratively with the HMIS Manager on data collection, analyses and reporting on agency outcomes, emerging trends and gaps in service to support planning effort of the CoC
Serving as the Office of Community Partnerships' liaison with funding agencies and local homeless service providers, providing technical assistance and guidance on best practices in homeless services, grants management and compliance requirements to funded providers
Ensuring project monitoring and evaluation of homeless response system performance
Serves as a member of the Office of Community Partnerships leadership team Works across the Offices of the Department of Community Resources and Services to align funding, training and professional development for the non-profit community
Coordinates community meetings and forums to hear from and educate the public on issues related to homelessness; Represents the Office of Community Partnerships and Department of Community Resources and Services at community meetings, programs and events
SUPERVISORY RESPONSIBILITIES: Potential responsibility for the supervision of some Office of Community Partnerships staff members. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
MINIMUM REQUIRED EDUCATION/EXPERIENCE
Bachelor's degree and three years' experience or the equivalent combination of education and experience.
MINIMUM REQUIRED EDUCATION/EXPERIENCE:
Masters' degree preferred in a related field and related work experience; or equivalent combination of education and experience
Supervisory and/or management experience
Experience managing and administering federal and state grant-funded programs, with strong background in grants writing and grants administration
Understanding of the nonprofit sector including nonprofit governance, management and financial statements; knowledge and understanding of homeless services/poverty/low-income housing and best practices in ending homelessness
Project management experience evidenced by strong organizational skills, attention to detail, ability to multi-task and manage multiple deadlines in a fast-paced environment Experience with data tracking, analysis, reporting and program evaluation
Ability to communicate effectively, both orally and in writing; ability to interpret public policy and communicate complex technical, budgetary and grants administration details including creation and delivery of public presentations and written reports
Ability to work independently and in teams to accomplish goals and drive outcomes
Ability to establish and maintain effective working relationships with all levels of staff within the Department, other departments of County Government, state and federal funders, community partners and vendors
Proficiency in Microsoft Word, Excel, and PowerPoint. ServicePoint or other HMIS software experience preferred
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must regularly lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.
The noise level in the work environment is usually moderate.
Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents.
Ability to respond to common inquiries from customers, regulatory agencies, board members, and members of the business community.
Ability to write speeches and articles for publication that conform to prescribed style and format.
Ability to effectively present information to top management, public groups, and/or boards of directors.
Ability to calculate figures and amounts such as discounts, interests, commissions, proportions and percentages.